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HR Business Process Manager

Location: 

Batu Kawan, MY

Employment Type:  Permanent

 

BE GREAT TOGETHER WITH US.

Innovation, Effizienz und Zielstrebigkeit: Dafür steht VAT seit über 50 Jahren. 

Mit dieser Leidenschaft ist VAT zum international führenden Entwickler, Hersteller und Lieferant von Hochleistungs-High-End Vakuumventilen und Vakuumdichttechnologie herangewachsen und beschäftigt weltweit über 2000 Mitarbeitende. Der Hauptsitz befindet sich in Haag (Schweiz), die Produktionszentren in der Schweiz, Malaysia, Rumänien und Taiwan. 

 

Job Summary

The HR BPM (Business Process Management) Manager is responsible for driving operational efficiency and process excellence within the Human Resources function. This role entails managing, designing, and implementing HR-related business processes, ensuring alignment with organizational goals, compliance standards, and technological advancements. The HR BPM Manager collaborates with cross-functional teams to streamline workflows, enhance employee experience, ensure data integrity, improve efficiencies, enhance data quality and accuracy, and improve overall HR Service delivery.

 

Key Responsibilities

  1. Process Design and Optimization:
    • Analyze existing HR processes and workflows (e.g. onboarding, offboarding, compensation) and identify improvements
    • Redesign processes to improve efficiency, scalability, compliance and employee experience.
    • Develop comprehensive documentation for end-to-end global HR processes ensuring transparency, clarity and accessibility.
  2. Stakeholder Collaboration:
    • Work closely with HR, finance, IT, business leaders, and external vendors to understand requirements.
    • Act as a liaison between HR teams and technical stakeholders for process automation (e.g. robotic process automation” RPA”) and system enhancements.
    • Facilitate process design workshops and change impact sessions with relevant stakeholders.
  3. Business Process Implementation:
    • Lead the implementation of redesigned HR processes, ensuring smooth transition from legacy systems and practices.
    • Monitor implementation to address gaps or challenges in real-time.
  4. Technology Integration and Automation:
    • Partner with IT and HRIS team to identify and implement technology solutions (e.g. SuccessFactors, RPA, BI tools).
    • Oversee automation projects, ensuring alignment with business objectives and compliance requirements.
  5. Performance Monitoring and Reporting:
    • Develop KPIs and dashboards to track the performance of HR processes.
    • Provide periodic reports on process improvements, quality, service levels and operational efficiencies.
  6. Risk Management and Compliance:
    • Ensure all HR processes comply with labor laws, data privacy regulations, internal controls, regulatory standards, and audit requirements.
    • Identify risks in current processes and recommend mitigative measures.
  7. Change Management:
    • Drive change management initiatives to embed a culture of continuous improvement within the HR team.
    • Provide training, guidance, and communication materials to support during process transitions.

Qualifications

Education:

  • Bachelor's degree in HR, Business Administration, Organizational Development, or a related field (Master's degree or MBA preferred).

Experience:

  • Minimum of 3+ years of experience in HR operations, process management, or HR transformation.
  • Proven track record of leading process optimization initiatives in HR function.
  • Experience with HR systems (e.g., SuccessFactors) and process automation tools (e.g., RPA).

Skills and Competencies:

  • Strong analytical and problem-solving skills.
  • Deep understanding of core HR processes and compliance frameworks..
  • Excellent project management skills with the ability to manage multiple initiatives simultaneously.
  • Effective communication and stakeholder management skills.
  • Hands-on experience with BPM frameworks (e.g., Six Sigma, Lean, or Kaizen).
  • Technical aptitude with automation tools, BI software, and data visualization tools (e.g., Power BI, Tableau).

Key Deliverables:

  • Successfully implemented and optimized HR processes aligned with business and compliance requirements.
  • Tangible improvements in service delivery, employee satisfaction, operational efficiency, and process scalability.
  • Comprehensive process documentation, ensuring ease of use and compliance.
  • Enhanced cross-functional collaboration through integrated HR workflows and technology.
 

Preferred Certifications:

  • Certified Business Process Management Professional (CBPP)
  • Six Sigma Green/Black Belt
  • Project Management Professional (PMP)
  • SHRM-CP, SHRM-SCP, or similar HR certification

VAT is an equal opportunity employer. We see ourselves as a responsible and far-sighted employer that offers not only jobs, but also career and personal development opportunities through various training programs. We recognize the value of employee diversity and provide equal employment opportunity for all qualified application that contributes to innovation, improves customer orientation and employee satisfaction. One-step in this direction is to ensure that people are recognized and fairly compensated for their contributions to the company. In 2021, VAT received the Fair-ON-Pay+ certificate as an acknowledgement for our commitment in ensuring equal pay for equal work between men and women.

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