Procurement Specialist

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

Purpose of the role:

• The Procurement Specialist supports the Category Management and Strategic Purchasing teams by ensuring accurate system data, maintaining supplier platforms, and coordinating communication and documentation with suppliers.
• The role maintains key procurement systems (D365, Darwin, FUSE), prepares data for strategic reviews, and handles administrative and operational tasks that enable the procurement organization to focus on higher value activities.
• The role is purely execution focused for Romania and Switzerland, with no strategic or commercial decision making authority. All sourcing strategy, supplier selection, commercial terms, and governance decisions remain fully with Switzerland.
• The position has a clear functional reporting line to Switzerland, as documented in organizational structures and job descriptions.

Responsabilities:

• Maintain and update vendor master data.
• Set up and adjust purchase agreements.
• Perform mass data uploads ensuring accuracy and compliance.
• Manage internal and external use of the supplier portal.
• Provide first level support to suppliers experiencing issues.
• Conduct supplier onboarding and training sessions.
• Prepare data for presentations and strategic reviews.
• Populate templates for Supplier QBRs.
• Update supplier matrices, contract overviews, and documentation.
• Support administrative tasks related to standard part implementation.
• Draft, send, and analyze supplier questionnaires and assessments.
• Act as Darwin platform administrator.
• Manage supplier onboarding and training in FUSE.
• Ensure system functionality and provide user support.
• Provide D365 troubleshooting and guidance.
• Prepare RFQ document packages and support Category Management with operational tasks.

Experience Required:

• 3+ years in administrative procurement or supply chain support.
• Hands on experience with ERP systems (preferably D365).
• Experience managing supplier portals and first level support.
• Proven ability to prepare and analyze data for supplier reviews.
• Experience in a global, complex organization.
• Familiarity with RFQs and contract management.
• Experience with onboarding and training on digital platforms.
• Experience in machine building, vacuum technology, or semiconductors is a plus.
• Strong Excel skills; Power BI is a plus.
• Proficiency with ERP systems and supplier portals.
• Excellent organizational and multitasking abilities.
• High accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Ability to train suppliers on digital platforms.
• Analytical mindset for preparing and interpreting data.
• Proactive and solution oriented approach.
• Strong collaboration skills in global environments.
• Very good German and English skills.

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.