HR Services Specialist

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT. Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

HR Systems & Employee Data Management

• Act as the primary administrator and key contact for the company's Time & Attendance system, supporting local and international users.
• Ensure accurate maintenance of employee data across HR, time management, and payroll systems.
• Register new hires, process employee data changes, transfers, organizational updates, and terminations within HR systems.
• Monitor data accuracy and integrity across all HR platforms.
• Investigate, resolve, and escalate system-related issues as needed.
• Provide user support and training related to HR and Time Management systems.
• Support system improvements, digitalization initiatives, and process optimization projects.
• Issue and maintain employee attendance cards and coordinate replacements when required.

HR Administration

• Prepare and administer employment contracts, addenda, certificates, employment confirmations, and other employee-related documentation.
• Maintain complete, accurate, and organized personnel files in compliance with legal and company requirements.
• Ensure timely collection and maintenance of employee documentation and records.
• Support all employee lifecycle administration activities.
• Maintain HR registers and required employee records.
• Protect the confidentiality of employee information and HR documentation.
• Support labor inspections, internal audits, and external compliance reviews.

Responsibilities and Key Deliverables

• Accurate and compliant administration of employee records and HR documentation.
• Effective administration and support of the Time & Attendance system.
• Timely and accurate preparation of payroll-related data and supporting documentation.
• High-quality support to employees, managers, and international system users.
• Accurate bonus calculations and workforce cost reporting.
• Timely preparation of management reports, forecasts, and HR metrics.
• Effective administration of medical leave processes and reimbursement activities.
• Successful support of audits, inspections, and regulatory reporting requirements.
• Continuous improvement of HR processes, systems, and operational efficiency.

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.